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Background Knowledge and Skills

Step by Step Guide

Teacher Tips




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Multimedia presentation software, particularly Microsoft PowerPoint, is becoming almost standard in educational presentations because it is an effective and easy way to incorporate technology into your classroom.

For the teacher, PowerPoint can be a tool to help teach new materials or enliven material you have been teaching for years. For the students, PowerPoint can be motivating and provide for alternatives for those who need differentiated modalities in their learning.

The Microsoft PowerPoint program reminds us of the fact that we live in an increasingly visually oriented society. In business circles, PowerPoint is used to enhance spoken presentations and to keep the audience focused on the subject. Many teachers begin using PowerPoint for many of the same reasons; however, this software can do so much more!

You can approach PowerPoint the way you would any new art medium - play with it, enjoy the process, and don't worry about producing a presentation until you feel comfortable with it. PowerPoint operates like an old-fashioned slide show, but uses modern technology in the form of computers, kiosks, and digital projectors rather than a slide projector. The best part is that the slides never get stuck or fall out!

But, beware!  Using PowerPoint in the classroom can also backfire for a number of reasons. First, if the teacher is not prepared to use the technology, time can be wasted and students can get bored. Second, if the presentation is just boring words on a slide that the teacher reads to the student, omitting any multimedia features, there is no point to using the technology. Finally, students are so inundated with technology today that a PowerPoint presentation can be overused and trite in the students' eyes.

Therefore, teachers need to be prepared not only to use the software and but also to use it effectively. This module gives step-by-step instructions in both creating and delivering a presentation using Microsoft PowerPoint 2010. You will learn the basics of creating a presentation as well as some advanced features, such as inserting pictures and video, creating shapes and tables, and effectively using transitions and animations. You will learn tips for effectively designing your presentation so you don't overuse those advanced features. Tips for effectively presenting your PowerPoint, from warming up your voice to using appropriate gestures, are provided.

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  1. Technology:  You will:
    • Use Microsoft PowerPoint to create an effective and well-designed slide show.
    • Use multiple Microsoft PowerPoint features, including importing pictures, sound, and video; using transitions, animation, and SmartArt.
    • Create handouts of a PowerPoint presentation in various formats.
    • Present PowerPoint presentations effectively.
  2.  Drama/Theatre:  You will:
    • Use effective voice and breathing techniques.
    • Demonstrate poise and confidence for presentations.
    • Use movement and gestures to effectively communicate content.
  3. In 2008, the International Society for Technology in Education (ISTE)
    outlined standards for teachers. 
    Based on these standards, you will:
    • Facilitate and Inspire Student Learning and Creativity
    • Design and Develop Digital-Age Learning Experiences and Assessments
    • Model Digital-Age Work and Learning
    • Promote and Model Digital Citizenship and Responsibility
    • Engage in Professional Growth and Leadership

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Background Knowledge and Skills

Before embarking on the creation and presentation of a PowerPoint presentation, participants should have basic computer experience, including word processing and desktop publishing, if possible. But...anyone who can turn on a computer can learn to make PowerPoint presentations!

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Step by Step Guide

In this Module, you will be introduced to a series of excellent online video tutorials that will help you succeed with each step of the process.  Keeping the following “tips” in mind will add to your success!

As you begin, consider these tips:

a. Think like someone in your audience.
b. Don’t overuse effects
c. Don’t overcrowd your slides - legibility and readability are key to effective communication via PowerPoint.
d. Overall, think “Unity with Variety.”

Creating a PowerPoint Presentation

In this Module, you will be introduced to a series of excellent online video tutorials that will help you succeed with each step of the process.  Keeping the following “tips” in mind will add to your success!

As you begin, consider these tips:

a. Think like someone in your audience.
b. Don’t overuse effects
c. Don’t overcrowd your slides - legibility and readability are key to effective communication via PowerPoint.
d. Overall, think “Unity with Variety.”

Creating a PowerPoint Presentation

a. Getting Started with PowerPoint
Titan Tech Training at California State University Fullerton: PowerPoint 2010 Crash Course 1
This video tutorial gives an overview of PowerPoint 2010 from a general overview to creating a basic slide show. When you start the program, you will see that the layout follows a similar format as other Microsoft Office programs, including WORD. You will see a general layout of controls, including the ribbon; the ribbon is the shortcut command bar made of icons (pictures), intended to make creating your presentation easier.

i. Practice: Familiarize yourself with the PowerPoint layout by clicking through the tabs and ribbons at the top of the screen.

ii. Starting your presentation step by step:

1. Open the PowerPoint program.
2. Click in predesigned text boxes to begin typing.
3. Insert a new slide by click on the HOME tab>NEW SLIDE

a.You may choose the type of content slide you would like.
b.Begin typing in the predesigned text boxes.

iii. Practice: Create the first two slides of a PowerPoint presentation that is about you.

1. As the TITLE SLIDE, insert your name and an identifier for you, such as you job title, location or nickname.

2. On slide 2, list at least 5 interesting facts about yourself

b. Designing your presentation
Titan Tech Training at California State University Fullerton: PowerPoint 2010 Crash Course 2
This video tutorial shows you how to insert a design and customize that design using the present themes included in the PowerPoint software.

You might want to think about the content of your presentation now so that your practice leads to a usable PowerPoint.  Click here for a useful Presentation Planning Template. 

i. Designing your presentation step-by-step

1. Click on the design tab.
2. Select one of the predesigned themes available on the ribbon.
3. Customize your color scheme and font scheme by selecting the drop down menu on the ribbon.

a. When you select your preference, it will automatically apply your choice to your entire presentation.
b. WARNING: If you use the HOME tab to change color or font, it will only apply to the specific elements you change, not the entire presentation.

ii. Practice: Familiarize the design templates provided in the program. Select a template that fits your topic: You!

iii. Practice: Customize at least two elements in your design to “fit” you.  For example, change the font and color themes.

c. Working with Tables and other Elements
Titan Tech Training at California State University Fullerton: PowerPoint 2010 Crash Course 3
This video tutorial shows you how to insert tables into your presentation.

i. Inserting Tables: step by step

1. Click on the HOME tab and insert a new TITLE and CONTENT SLIDE.
2. Click on the first icon on the slide: Insert Table.
3. Select the number of ROWS (horizontal) and COLUMNS (Vertical) that you would like.
4. You may adjust the size and color of the table as you would regular text or graphics.
5. Click on the table to select it; click on the TABLE TOOLS DESIGN tab that appears at the top of the screen. Explore the design options that look very similar to the slide design layout.

ii. Practice: Insert a new Title and Content slide.

iii. Practice: Insert a table.  Try it as an address book; include information for at least 5 people (real or fictional). For example:

First Name

Last Name

Home Phone

Cell Phone






[email protected]






d. Working with Tables:  Continued
Titan Tech Training at California State University Fullerton: PowerPoint 2010 Crash Course 4
This video tutorial shows you how to manually change the features of your tables to customize it to your needs.

i. Customizing your table step-by-step.

1. Resize your rows and columns by electing the line in between two cells. While holding your left mouse button, you may slide the line to adjust size.
2. Click on the table to select it; click on the TABLE TOOLS LAYOUT tab that appears at the top of the screen.  You may insert or delete cells by following the icons in the ribbon.

ii. Practice: Format the table you created in the last exercise to match your design. 

iii. Practice: Insert and format a text box on this slide, and include your contact information.

e. Working with Pictures and Clip Art
Titan Tech Training at California State University Fullerton: PowerPoint 2010 Crash Course 5
This video tutorial

i. Inserting images step by step.

1. Click the HOME Tab and insert a new TWO CONTENT SLIDE.
2. In the left text box, click the bottom left icon: Inert picture. Browse for a picture that you have available and insert.
3. In the right box, click the bottom middle icon: Insert Clip Art. Search for a symbol you would like by typing into the search box that appears on the left of the screen. Click insert.

ii. Practice: Select Slide 2 that you create (with at least  5 facts about you). Insert a picture of yourself. It may be helpful if you go to Slide Layout and select Two Content.

iii. Practice: In this same slide, insert a symbol from Clip Art that represents you. Place it strategically on your slide so that it does not distract the main subject: You!

f. Working with SmartArt
Titan Tech Training at California State University Fullerton: PowerPoint 2010 Crash Course 6
This video tutorial shows you how to use Smart Arts elements to easily create graphics for your presentation.

i. Inserting SmartArt step by step.

1. Click on the HOME Tab and insert a new TITLE CONTENT SLIDE.
2. Click on the top right icon: Inert SmartArt.

a. Select a graphic that suites your needs.
b. Select the graphic you inserted, and select the SmartArt Tools Design tab at the top of the screen. Select colors and shape for your graphic.
c. Select the graphic you inserted, and select the SmartArt Tools Format tab to customize your graphic with color and font styles.

ii. Practice: Insert a new Title and Content slide.

iii. Practice: Insert a SmartArt object and create a Family tree of at least 6 of your immediate family members. You may create a “Friend Tree” if that is more appealing to you.

iv. Practice: Format your SmartArt to match your design.

g. Inserting Shapes and other objects
Titan Tech Training at California State University Fullerton: PowerPoint 2010 Crash Course 7
This video tutorial shows you more tips on inserting graphics using SmartArt.

i. Practice: Insert a new Title and Content slide.
ii. Practice: Insert SmartArt that is in the Cycle category.

1. Format the SmartArt to match your design (in color and font)
2. Fill in the Cycle with elements about your daily routine. For example, 8:00 Work, 12:00 lunch, 5:00 Dinner, 7:00 Gym, etc.

h. Inserting Transitions and Animations
Titan Tech Training at California State University Fullerton: PowerPoint 2010 Crash Course 8
This video tutorial shows you how to add motion as your slides transition and motion on individual screens, called animation.

i. Step-by-step.

1. Select the TRANSITIONS tab at the top of your screen. Browse the various options available in the ribbon. Select your choice and click APPLY TO ALL on the right side of the ribbon. See that your transitions look like by clicking the PREVIEW icon on the left side of the ribbon.
2. Select the ANIMATIONS tab form the top of the screen. Select your first (Title) slide. Highlight your title. Select one of the animation icon choices in the ribbon. Repeat this procedure for each element on each slide that you want to animate.
3. You may preview each slide’s animation by clicking the PREVIEW tab on the ribbon. You may preview your entire presentation by selecting the SLIDE SHOW tab at the top of the screen and then selecting the FROM THE BEGINNING icon on the ribbon.

ii. Practice: Apply a transition format to your presentation. Preview.
iii. Practice: Animate the text and other elements that make your presentation livelier. Be careful not to over-animate your slides. Too much animation can distract from your message.

i. Inserting  Sound
How to insert Sound into a PowerPoint Presentation for Dummies.
A picture can be worth a thousand words - and should be when using PowerPoint. Use pictures to effectively enhance your message rather than typing too much text on a slide.

 i. Step-by-step.

1. Select the slide for which you would like to add sound.
2. Click the INTER tab and click AUDIO>CLIP ART AUDIO.
3. Select the clip that you would like to include.  Click the PLAY icon to preview.
4. To adjust timing or have the sound clip play automatically, select the sound you interest, click the ANIMATIONS tab and select your option of choice under START on the right hand side of the ribbon.
5. Follow the same procedure to insert other audio clips you have but select INSERT>AUDIO>AUDIO FROM FILE.

ii. Practice: Insert a sound object from clip art audio provided in the program or a .wav file available to you.

iii. Practice: Preview slide show, ensuring the sound is correct.

j. Inserting Video
How to add Video to a PowerPoint Presentation for Dummies.
Using a video in a presentation can add another dimension to your presentation. Sometimes showing a video of a product or program in action can be more effective than talking about it. But remember that this presentation is yours and your audience needs to hear from you, the local expert. Use videos only when they enhance your message, not replace it.

 i. Step-by-step.

1. Select the slide for which you would like to add sound.
2. Click the INTER tab and click VIDEO>CLIP ART VIDEO.
3. Select the clip that you would like to include.  Click the PLAY icon to preview.
4. Follow the same procedure to insert other video clips you have but select INSERT>VIDEO>VIDEO FROM FILE.
5. Follow the same procedure to embed videos from the internet select INSERT>VIDEO>VIDEO FROM WEB. Paste the website address in the box that appears.

ii. Practice: Insert a video object from clip art video provided in the program or a movie file available to you.

iii. Practice: Preview slide show, ensuring the video is correct.

k. Inserting  a Hyperlink

How to Add a Hyperlink to PowerPoint Presentations for Dummies.
Hyperlinks are hotspots that you click during your presentation that can take you to a slide within your own presentation or to an Internet site. Remember that in order to use an Internet site as a reference, you must be connected to the Internet during your presentation.

i. Step-by-step.

1. Highlight either TEXT or a GRAPHIC/PICTURE that you want to be your “hotspot” that you will click during your presentation.
2. Click the INSERT tab and select the HYPERLINK icon on the ribbon.

a. Choose EXISTING FILE OR WEBPAGE and insert a website address. It is recommended that you copy and paste the address to make sure you do not make an error.
b. Choose PLACE IN THE DOCUMENT and select another slide within this presentation.
c. Choose EMAIL ADDRESS and insert a functional email address.

3. Hyperlinks will only work when you are presenting the PowerPoint, not in the creation mode.

ii. Practice: On slide 2, insert a hyperlink to your favorite website using TEXT as your hotspot.

iii. Practice: On slide 2, insert a hyperlink to your favorite website using your PHOTO as your hotspot.

l. Preparing Handouts
How to Prepare Handouts to Accompany a PowerPoint Presentation for Dummies.
Handouts are a great tool for your audience to use during your presentation or to have as a take-away. There are many formats for your handouts, including outlines, full slides, or multiple slides per page.

i. Step-by-step.

1. Click the VIEW Tab at the top of the screen.
2. Click the HANDOUT MASTER icon in the ribbon.
3. Customize your handouts:

a. Select SLIDES PER PAGE, noting you have choices that will allow you to conserve printing (6-9 slides per page).
b. The default is to have your handouts including a HEADER (top of page), FOOTER (bottom of page), DATE, and PAGE NUMBER.  If you would NOT like any of these to print on your handouts, simply uncheck them. Be sure to type content into your HEADER and FOOTER.

ii. Practice: Prepare a handout with all of your slides on one page.

iii. Practice: Prepare a handout of your notes only.

m. Presenting a PowerPoint
PowerPoint 2010: Presenting Slide Show.
This video tutorial shows you how to start and navigate through your presentation, including special features that may assist you in presenting, such as pen and highlighter tools.

n. How NOT to use PowerPoint
Don McMillan: Life After Death by PowerPoint.
In this humorous video tutorial, Don McMillan presents a stand-up comedy routine stressing how NOT to present a PowerPoint presentation, from using too many bullets, to too much color and animation.

 i. After reviewing the videos on presenting a PowerPoint, review the two handouts:

1. The Do’s and Don’ts of Creating a PowerPoint
2. The Do’s and Don’ts of Presenting a PowerPoint

ii. Practice: Present you presentation multiple times to ensure you know the content and the technology.

1. Be sure to warm up your voice and body before you being using the exercise covered earlier in this module.
2. Recruit family and friends as your rehearsal audience.

2. The Do’s and Don’ts of Creating a PowerPoint

  1. Font size: Use large enough font size so that your audience may read the type. The general rule of thumb:  Do  not use font smaller than 28 point.
  2. Contrast text and background: The audience cannot see text that is too similar in color to background. Use text with high contrast to background; for example, dark blue on white, black on yellow.
  3. Minimize text on each slide: Use test to focus attention, not to present large amounts of information.  Summarize ideas in brief phrases. Follow the 6x6 Rule: No more than 6 words and 6 lines per slide.
  4. Limit items on each slide: Slide design should be simple, clear, and free of distractions. Too many items on one slide can interfere with reading especially if some items are in motion.
  5. Avoid fancy fonts: Many fonts are unreadable when projected on a screen. Use a plain sans serif (straight lines with no “hands and feet”) font for titles, and a plain serif font for other text. Rule of thumb: Do not use more than two different fonts per presentation or slide.
  6. Avoid gratuitous graphics: Graphics interfere with your message when they are used solely for decoration. Use them to help make your message clear.
  7. Avoid gratuitous sounds: Sound interfere with your message when they are used simply for effect. They should always help communicate your message - or leave them out.
  8. Avoid gratuitous animation and transitions: The purpose of the PowerPoint is to enhance your message; using too much animation or transition can distract from that message.
  9. Use graphics, not just text: Well-chosen graphics can help communicate your message. Remember that PowerPoint is meant to be a visual aide, and graphics can be used to clarify your message. Rule of thumb: A picture is worth a thousand words.
  10. Double check all grammar and spelling: Nothing ruins the credibility of a speaker than simple mechanical errors. Polished slides show preparation and thoroughness.

3. The Do’s and Don’ts of Presenting a PowerPoint

  1. Use your performance tools: Be sure to warm up your voice and body to present yourself with confidence and poise from the beginning.

a. Presenters need to warm up just like musicians, athletes and other professionals for two reasons:

1.To get mentally and physically ready for presentation
2. To prevent injury

b. There are two main areas a presenter should warm up: The Voice and The Body.

1. The Voice: Warm up the voice in the order a baby learns to talk:

a. Breathing correctly is very important when presenting. Proper breathing relaxes and allows you to control your voice so you may control your volume (projection) and sound confident.

Voice Training Warrior: Vocal Coach and Author Jonathan Morgan Jenkins provides an overview of breathing techniques in his free instructional videos.

b. Practice: To ensure you are deep breathing from your diaphragm and not shallow breathing from your lungs, lie flat on your back, place a hand on your stomach. Breathing through your nose, take a deep breath. You should feel your hand moving as you expand your diaphragm.

          • This exercise helps prevent shallow breathing in your lungs. If you feel your shoulders and chest moving, you are shallow breathing.
          • Breathing from your diaphragm allows you to control your breath longer and stronger.

c. Practice: The Stimulating Breath is adapted from a yogic breathing technique. Its aim is to raise vital energy and increase alertness.

          • Inhale and exhale rapidly through your nose, keeping your mouth closed but relaxed. Your breaths in and out should be equal in duration, but as short as possible. This is a noisy breathing exercise.
          • Try for three in-and-out breath cycles per second. This produces a quick movement of the diaphragm, suggesting a bellows. Breathe normally after each cycle.
          • Do not do for more than 15 seconds on your first try. Each time you practice the Stimulating Breath, you can increase your time by five seconds or so, until you reach a full minute.

            WATCH VIDEO:  DICTION:
            Voice Training Warrior: Vocal Coach and Author Jonathan Morgan Jenkins provide an overview of diction in his free instructional videos.

            Kathie Hill Music: Musician Kathie Hill overviews diction and articulation in this tutorial. Although she targets music, the techniques apply to speaking as well.

d. The resonators project sound. The resonators are the cheeks, the skull. The chest, and the bones around the sinus

          • Practice: Humming, lip trills and sighing warm-up the resonators
          • Resonators should be warmed up first to prevent injury
          • Use proper breathing techniques as you warm up

e. The articulators shape the sound. The articulators are the lips, the teeth and the tongue.

§  Pronouncing plosive sounds (consonants) that are shapes in a similar manner.

§  Practice: Try these warm-ups and tongue twisters:

Mamala papala (3 times in a row)
Red Leather Yellow Leather (three times in a row)
Unique New York (3 times in a row)
Good Blood Bad Blood (three times in a row)
My mommy made me mash my M&Ms
The Leeds police dismisseth us
Cedar shingles should be shaved and saved
See resources for more tongue twisters

§  Practice: Choose a piece of text (perhaps your speech) and read or recite it, exaggerating each consonant and vowels so that you are warming up our entire voice.

§  Practice: To make sure you are using proper breathing techniques, e flat on your back, place a hand on your stomach and practice your tongue twisters again.

2. The Body: As a presenter, you should use your body to present confidence and poise. By aligning your body in a neutral stance, you will be able to use your entire body to get your message across by moving for emphasis and using appropriate gestures.


Voice Training Warrior: Vocal Coach and Author Jonathan Morgan Jenkins provides an overview of
proper posture in his free instructional videos.

A. Practice:

§   Align your body into neutral stance:

§  Stand with your feet parallel, shoulder distance apart

§  Bend at your waist, rolling down the spine

§  Let you relaxed body hang for a minute, stretching the muscles of the legs, arms, back and torso

§  Roll back up slowly, one vertebra at a time. Lead with your chest, keeping your shoulders relaxed.

§  Bring your head up last and tuck your hips under. You should feel as though there is a string connected to the ground between your feet and pulling you up through your chest and the top of your head.

Top Ten Positive Gestures:  Speaking expert Allan Bonner gives a brief overview of using gestures to portray a positive message.

B. Practice:
Gestures are strategic movements of your body that you can use to emphasize you point. Remember: Use gestures strategically: too many undeveloped gestures can make it look like you are a broken bird trying to fly.

§  Always start in your neutral stance. Create a gesture that symbolizes:

I. Welcome and good morning
II. This is important!
III. Who can help me?
IV. I want to stress this point.
V. Look at this char

        • Your gestures should be purposeful and whole-hearted. If you are making a wisely placed gesture to emphasize a point, be sure to make the gesture fully so it doesn’t look like a mistake.

C. Body positioning. One of the biggest errors in presenting PowerPoint is ignoring your audience. Be sure to have a screen placed between you and your audience that you can see so you do not have to look behind you to what is being projected see.

     8.     Present in a dark room: Slides can fade away if there is too much light in the room. Cover windows and turn
           off the lights to make the room dark enough for your purposes.

9.      Avoid reading text aloud: Do not read what the audience can read for themselves. The text on your slides should be cues for you and notes for your audience. Your speech should be the elaboration of those words.

10.  Be careful of automatic timing: Automatic timing has its purpose, but if you are presenting to a live audience, it prohibits questions or elaboration. Use wisely.

11.  Speak in a clear, concise matter. Make sure your tone, quality and attitude match the content of your message. You may not want to appear too chipper if your topic is the depletion of the rain forest.

12.  Poise: Begin your presentation confidently in a neutral position, using movement and gestures for emphasis. Make special note not to sway or move too much. You do not want sea sick audience members.

13.  Establish a rapport with your audience: Once you are poised, draw in your audience by making eye contact, asking hypothetical questions, and using a little humor when appropriate. Pay attention to their interest level and reaction to you. You may need to adjust some of your presentation if it is not the appropriate content or interest level.

14.  Think time: It is important to speak slowly enough for your audience to understand the words you say and to comprehend your message. A well placed pause in your speech can offer your audience a chance to reflect on your message - and give you a moment to regroup.

15.  End strong: Be clear that you are ending by offering a thank you, summary, closing anecdote, or review. Though you should welcome questions if the situation allows, be cognizant of your time and do not overstay your welcome. End with a bang.

16.  Have a back-up plan: Life, especially technology, can throw us curve balls. If the PowerPoint technology doesn’t work, let you polished presentation skills win your audience over. Remember, since a PowerPoint is only a visual aide to enhance your message, you should be able to speak on your topic without it. Bit just in case, have handouts with the slides printed for your audience. They will appreciate a summary of your speech either way.

17.  Practice, practice, practice: The best presentation is a rehearsed presentation. Know your content thoroughly so that you are able to elaborate and answer questions. Try practicing in front of friends and family - or a mirror. Don’t be afraid to audio or video tape your presentation to critique yourself.

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Teacher Tips

Some TIPS from Marilyn Traeger Polin, Visual Arts Teacher, South Miami K-8 Center, Miami-Dade County, Florida

Create an introductory presentation
After you open PowerPoint you will see a large slide in the center of the screen and a smaller one on the left hand side. The large slide contains two text boxes. If you like it and think you can use this layout more than once, right click while your mouse is over the small slide and copy and paste it nine more times or as many times as you like. If you prefer a blank slide or a different layout simply click on slide layout below the main tool bar (PowerPoint 2010) to identify and select your favorite. You can always change the layout later.

You can also add a slide theme to your PowerPoint at the beginning, while you are creating, or when you have finished.

It’s a good idea to make and save a ten-slide presentation as a template so that you can quickly and easily throw image and text into it if you need it quickly. While we’re thinking about saving, make a new folder in your documents file that is named presentations or something you can understand.

You can add more folders as needed. You will use these nested folders to organize you PowerPoint presentations so that you can locate them quickly and easily.

If you try these simple assignments before assigning them to your students you may run into some of the same issues they will. This exercise will inform your teaching practice since you can anticipate issues and provide your class with tips before they encounter the same problems. 

Start your preparation for your new presentation by selecting your favorite artist. It is easier to learn something new when you are working with content with which you are already familiar. For example, when introducing young students to PowerPoint put them in pairs on the computer and ask them to interview each other and place their findings on a compare and contrast graphic organizer.

An example of an interview question can be, “Do you have any pets?” Then search the Internet for related imagery and paste it into slides. This is an effective warm-up for the beginning of the school year and virtually removes fear of making a mistake because two heads are better than one when embarking into computer land.

Back to your favorite artist, search the Internet for images of your artist’s work. While you can simply insert image, sometimes distortion occurs. Clicking and opening the thumbnail will take you to the website image which you can usually copy (right click > copy) and paste (control v or right click > paste) into your slide. Sometimes students copy the thumbnail and then resize it rather than opening the webpage resulting in a badly pixilated image.

On a related topic, Google allows you to search by image file sizes. You will find that it is not necessary to use the largest files as you might use in a print medium. In fact, if you use images from your big megapixel camera, it is a good idea to save them “for web and devices” so they won’t slow your presentation to a grinding halt!

Once the image is pasted on the slide, you can resize the image by moving your mouse to the corner handles of the image by pulling them away from center. Make sure to look at the image carefully when you are through to be certain that it is not pixilated.

Do not worry about the order of your slides just get the images that you want to show your students. Once you have copied and pasted the images onto your ten slides, save your work.  Then look at the background color of the slide (white) and decide if it works well with the images you have selected. If it detracts from the images, change the background color by going to the top toolbar > format > background color and select a new one, or select a slide theme.

You can to add text now, if words are necessary to help convey the message, or you can add text as you paste each image on each slide. Adding text is as simple as clicking on the text box and entering the text; or you can visit the toolbar and select insert > text box. Then just add the words. They will appear in the default font and of course you can change it just the same way you would in Microsoft Word. If you want to change all of the fonts for the sake of unity, you can do that by going to the toolbar > format > replace fonts.  Remember, if you don’t like something the undo arrow is always there for you.

Work smart not hard:

  • Get in the habit of saving your work frequently. Even though there is an auto backup in Microsoft, you cannot save your work enough.
  • Make sure that you have an introductory slide at the beginning and a blank slide at the end of the presentation. The first slide clues your students about the presentation and the ending slide is just good form.

There are plenty of bells and whistles in PowerPoint, but just like bells and whistles, too many are distracting and can drive you nuts! Slide transition is the effect that moves one slide off the screen and brings in the next one. Another effect is animation. We will use that extensively in a later skill acquisition, but using animations on the introductory slide can capture your students’ attention. Animation moves image and text within the slide. Animations can be timed to appear, add emphasis, or exit. You can find animation under slide show on the tool bar.

If you are going to present to the class it is not necessary to set the timings for your slide transitions or set the slide show to loop. However, if you want your slide show to run on its own, make sure to go to slide show > set up show and choose “loop”. This allows the show to run continuously. One easy way to set the timing for each slide is to go to slide show > rehearse timing and follow the directions on the screen. 

Try this for “Back to School Night”:

  • This is a wonderful option for Back to School night at the beginning of the year. Take candid photos of your students while they are working in your class and add a few slides of their completed art works. Just open your slide show on several computers and parents will think you are amazing!
  • This is also an excellent option if you have to mount an art show and there is inadequate lighting. Get a projector and show the works on a screen, or better yet a huge wall. It’s very dramatic!

You can view the order of your slides in the normal view or in the slide sorter. The slide sorter is great for arranging and rearranging your slides because you can see them all at once and they just make more sense. While you are in view you can take a look at your slide show in action and make any final changes.

Let’s start the show!
It is not necessary to create your PowerPoint presentation following these steps sequentially. Of course you cannot add animations before placing image or text on a slide. Just keep in mind there are many ways to create a slide show and this is just one suggestion based upon past experience.

  • Make a simple 10 slide portfolio presentation

I made a PowerPoint portfolio to leave with the administrator when I applied for my current position. My students make these “digital portfolios” when they apply to magnet high school programs and at the end of the school year.
First select the artworks that show the breadth and depth of your work. They may have to be resized in Photoshop, if the images are too large.
Make sure that all of the layers are flattened before you copy and paste the image into PowerPoint.

Add text slides to provide your contact information on the first slide and to serve as dividers (e.g. Student work, digital, traditional). Organize your slides in the slide viewer and take a look at the show. It is probably not necessary to add timings or to loop this presentation.

Burn your PowerPoint presentation on a CD, design and print a cover for the jewel case, place your digital portfolio inside a two pocket folder along with your business card and resume and you are good to go!

  • Use basic tools and vocabulary correctly and effectively

You and/or your students can introduce PowerPoint vocabulary using technology by creating flash cards on one of many free websites like This is a fun and easy way for kids to get involved in their own learning. The vocabulary and the resources section both contain websites that provide PowerPoint vocabulary for your convenience.

  • Create an animated presentation about the elements of color, value, and shape

If you really want to have some serious fun playing in PowerPoint make a presentation that focuses on a specific element of art or principle of design. Start by opening PowerPoint and changing the layout of the slide to a blank layout, then copy the slide using the left hand small slide image nine more times. You don’t have to use them all.

Either copy a simple image from the Internet or copy one of your own images, then paste it into PowerPoint. If you have a newer edition, it is necessary to go to the tool bar > edit > paste special > picture.

Click on the image (so that you can see the handles) and then go to the tool bar > slide show > custom animation. A window will pop up on the right hand side of the interface and all you have to do is try everything. Right, no instructions, just play! Click on the stars and check out what you have done with the play arrow. The only other things you must consider are to:

  • add more stuff
  • make sure that the timings are not on mouse click
  • play with the slide transitions
  • make sure to loop your presentation

By not giving too many instructions to your students or yourself the possibilities are amazing and endless. Kids love to show-off their works. You can facilitate this on the projector or your students can have a gallery hop by showing their animation on the monitor and moving leisurely around the room. The second elicits more conversation, so if you think that it is a good thing...go for it!

If you really want to be amazed to the extreme, visit PowerPoint Heaven. You can find it in the reference section for your edutainment!

  • Make a rubric along with your students for grading purposes

Don’t you think you get more “buy in” when the students have a say in the creation of an assignment or the creation of grading criteria?

Heidi Goodrich, a rubrics expert, defines a rubric as "a scoring tool that lists the criteria for a piece of work or 'what counts.'" So a rubric for a multimedia project will list the things the student must have included receiving a certain score or rating. Rubrics help the student figure out how their project will be evaluated. Goodrich quotes a student who said he didn't much care for rubrics because "if you get something wrong, your teacher can prove you knew what you were supposed to do." I think it is also important for students to be clear on the attributes of quality work and your expectations, but not specific details on what a creative work should look like before they begin work on any given assignment. Take some time to have students discuss in groups what makes a good PowerPoint presentation and then try to include some of their ideas in your final rubric.

If you have very young students, you can try the thumbs up - thumbs down approach. Read an assessment item from one of the rubrics you can find online

After a while students will be providing their own criteria and the class can vote thumbs up to accept and thumbs down to decline the item.

This process starts them thinking about what their own presentation might look like.

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Vocabulary - an extensive vocabulary list for those who need TMI


Animation: In Microsoft PowerPoint, animations are visual effects applied to individual items on the slide such as graphics, titles or bullet points.

Background: The underlying color of a slide

Bullet:  Bullets are small dots, squares, dashes or graphics that begin a short descriptive phrase.

Clipart: Clipart are stock images provided within the software. Many times additional clipart may be offered when accessing Clipart; if accepted, the user is usually linked to a website, such as Microsoft.

Design Template: Design templates in Microsoft PowerPoint create a presentation that has a cohesive look. All
slides are part of a coordinated package.

Edit Box:  The figure which appears when you are adding text to a slide; it has white squares that surround it for editing purposes.

File Extensions: File extensions, for any files, are the three letters at the end of the filename, such as .ppt for

Hotspot: The area on an image map that is used as a hyperlink to another action or location.

Hyperlink: Hyperlinking allows the viewer to quickly access another location -- be it another Web site, a slide in
a presentation, or an email address.

Layout: The slide layout in PowerPoint is the arrangement of all the items that make up your slide, such as title,
graphics or text boxes.

Lumens: A projector emits light that produces the image on the screen. The amount of light produced is
measured in lumens.

Master Slide: The Master Slide is the design template used for the slides within your presentation. There are
four different master slides -- title master, notes master, handout master and the most common, the slide master.

Microsoft PowerPoint: Microsoft Office product that provides users with an interface to design multimedia
slides to be displayed on a projection system or personal computer. The software incorporates images, sounds, videos, text, and charts to create an interactive presentation. Microsoft PowerPoint interacts with other Office product such as Microsoft Word and Excel, and is included with most Microsoft Office packages.

Multimedia software: Multimedia software is any software that allows a mixture of sound, pictures, film and writing. 

Normal View: Normal View in Microsoft PowerPoint is the main working window in the presentation. The slide is shown full size on the screen.

Outline View: Outline View shows all the text of all slides, in a list on the left of the PowerPoint screen. No graphics are shown in Outline view.

Picture files: Picture files are electronic files that may be used within your PowerPoint presentation. The most common formats are .jpeg, .gif, and .bmp, .png, .tiff.

Plug-In: A plug-in is a small add-on program to enhance an existing program written in the Java programming
language.  Sometimes a window will pop-up asking you to allow plug-ins to make the java script of the program run.

Projector: An object used to project rays of light, esp. an apparatus with a system of lenses for projecting slides or film onto a screen.

Resolution: Resolution is the image created as a result of the number of pixels or dots used. This can be on a computer monitor or a setting on a digital camera.

Ribbon: The task bar command at the top of the screen that provide shortcuts for actions, such as inserting slides, adjusting fonts, adding SmartArt, etc.

Selection Handles: Selection handles surround the border of a graphic object and indicate to the user and the program that the object is currently selected and ready for something further to happen. If the object is not selected, it cannot be manipulated.

Slide: A slide is a single page of a digital presentation created in presentation software programs such as PowerPoint.

Slide Layout: The slide layout in PowerPoint is the arrangement of all the items that make up your slide, such as title, graphics or text boxes.

Slide Show: A slide show is the presentation of all the digital slides created in programs such as PowerPoint, shown one after the other, just as on a slide projector of old.

Slide Sorter View: A window in Microsoft PowerPoint that displays thumbnail versions of all your slides, arranged in  horizontal rows.

Sound files: Are electronic files that may be used within your PowerPoint. The most common could files are .MP3, .WMA and .WAV; however, only WAV files can be embedded into your PowerPoint presentation.

Speaker Notes: Speaker notes are notes added to the PowerPoint presentation slides for a reference for the presenter of the presentation.

Summary Slide: The summary slide feature in Microsoft PowerPoint creates one new slide with a list of all the Titles of the slides in the presentation.

Task Pane: Different areas of the Microsoft PowerPoint screen are known as panes. The Task pane is located on the right of the screen. It changes to display options associated with the current task.

Thumbnail: A thumbnail is the term used to describe a miniature version of a slide or picture.

Transition: Slide transitions are the visual movements as one slide changes to another.

USB Flash Drive: USB Flash Drives are compact file storage devices that plug into the USB port of a computer, nearly replacing older storage devices such as disks and CDs.

Video files: Are electronic files that may be used within your PowerPoint. Common video formats are .wmv,
.avi., mpg. asf.

View Buttons - Picture buttons located in the left bottom corner of the PowerPoint display window; the buttons allow the user to switch views of the presentation while creating/editing


Actor: The artist portraying a role on-stage.

Articulation: The clear and precise pronunciation of words.

Audience: The group that reacts and responds to a theatrical performance.

Blocking: Actors’ movement on-stage.

Body: The physical (stationary) choices made by an actor when performing in character.

Breath: The process of taking in and expelling air during spoken dialogue. Can also be in reference to the amount of breath in the tone of voice.

Concentration : The ability of the actor/actress to be “in” character; that is, to focus on task at hand.

Context:  Interrelated conditions in which a play exists or occurs, portrayed  in dialog, attitude, carriage, gait, etc.

Critique: Opinions and comments based on predetermined criteria that may be used for self- evaluation or the evaluation of the actors or the production itself.

Cue: The signal an actor receives or uses to begin a line or movement.

Dialogue: The conversation between actors on stage.

Diaphragm: A dome-shaped muscle at the base of the lungs; contracts and relaxes during the respiration cycle.
Diction: The actor’s ability to be understood.  The clear pronunciation of words.

Down stage: The area of the stage closest to the audience.

Energy: An exertion of force or input into a physical activity or general movement.

Enunciation: The distinctness of the sounds we make; sloppy speech; e.g., probly for probably.

Eye contact: A meeting of the eyes between two people that expresses meaningful nonverbal communication.  May not be expressed when characters lack confidence or status.

Gesture: An expressive movement of the body or limbs.

House:  The area in a theatre/auditorium where the audience sits.

Improvisation: The spontaneous movement and speech creating a specific character in a particular situation.

Interpretation: Choices the actor, director and designer make together to clarify the role or play.

Level: The height of an actor’s head actor as determined by his or her body position (e.g., sitting, lying, standing,  or elevated by an artificial means).

Monologue: Part of a play in which one character speaks alone.

Motivation:  A character’s reason for doing or saying things in a play.

Movement: The physical (loco-motor) choices made by an actor when performing in character.

Nonverbal Communication: Communication without words using facial expression, gestures and body language.

Pantomime: Performing without words, expressing meaning through physical actions/gestures.

Pacing: The tempo of the spoken voice.

Pause: Chosen halts to stops in the spoken voice, either for punctuation or added emphasis.

Performance: A live event shared between theatre artists and an audience.

Pitch: The highness or lowness of voice.

Phrasing: Refers to the breaths or "stops" in between notes.

Poise: The attitude with which one presents himself.

Posture: Position or arrangement of the body - limbs and spine - in accordance to character choices.

Projection:  The placement and delivery of volume, clarity, and distinctness of voice for communicating to an audience.

Pronunciation: Combining precisely articulate sounds into distinct words; how you say the sounds.

Props (properties): Items carried on stage by an actor; small items on the set used by the actors.

Range: The spread between the highest and lowest notes one can speak.

Rate: The speed at which one speaks; normal speed is between 120-160 words per minute.

Rehearsal: Time allocated to practice and prepare the actors cast in a play for performance.

Resonance (Resonators): Vibration throughout the facial bones and cavities that intensify sound.

Run-through:  A rehearsal moving from start to finish without stopping for corrections or notes.

Set: Physical environment in which the actors perform.

Stage: The acting area.

Stage left: The area of the stage to the actor’s left.

Stage right: The area of the stage to the actor’s right.

Stance: The way in which one stands, including posture.

Style: The distinctive and unique manner in which a writer arranges words to achieve particular effects. Style essentially combines the idea to be expressed with the individuality of the author. These arrangements include individual word choices as well as such matters as the length and structure of sentences, tone, and  use of irony.

Subtext:  Information that is implied by a character but not stated by a character in dialogue, including actions and thoughts.

Tableau: A still image, frozen moment, or a “photograph.”  Created by posing still bodies.

Timing: The pacing, tempo, or rhythm of movement when onstage.

Tone: The quality of spoken voice, in terms of vocal coloring, e.g. Airy, nasal, harsh, etc.

Text: Printed words, including dialogue and the stage directions for a script.

Upstage: The area of the stage farthest from the audience.

Vocal Characteristics: Those traits which determine one's voice: pitch, volume, rate, quality.

Vocal quality: The characteristics of a voice, such as shrill, nasal, raspy, breathy, booming, and so forth.

Voice: Sounds produced by the expiration of air through vibrating vocal cords and resonation within the throat
and head cavities.

Volume: The degree of loudness or intensity of a voice.

Vocal Chords (folds): The muscles that make up the larynx; sound is generated by pushing out air in such a way that the vocal folds vibrate.

Vocal technique: Refers to breath control, posture, pace, pause, tone, diction, pitch, placement, resonance.

Warm Up: Anything that helps the singer prepare for a rehearsal or performance.

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If you would like more information in some of the more difficult or additional concepts, below are additional tutorials you may access online.

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  1. Computer with video output, sound optional

  2. Microsoft PowerPoint software

  3. Projector and Screen or SmartBoard

  4. Video cables

  5. Speakers for sound, if needed.

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Lesson Plan/Materials

Table of Contents
Lesson Plans

  1. Lesson Introduction Powerpoint:  Immigrants ............Gregg Baron, Keene's Crossing Elementary School, Orange County; with Jamie Donmoyer, Mary Palmer & Associates, Orlando

We hope you'll join us in bringing the Arts and Technology to life in classrooms across the country!  Please click on x.  Submit Lesson Plans/Materials to find out how to share your classroom successes.

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Submit Lesson Plans

We hope you’ll join us in bringing the Arts and Technology to life in classrooms across the country!  Your lesson ideas will help teachers step into what is sometimes unknown, and even frightening, territory!  Your work will help others to realize the important links between the arts and technology.

To provide consistency in how information is presented online, we have developed a Lesson Plan Template.  This WORD document provides a guide to the information that we’d like you to share - and will expand to meet your needs!    Please use our Template to share your lesson ideas.

In addition, we’d really like to include examples of the support materials that make your lessons “work” in the classroom.  Things like worksheets, powerpoint presentations, worksheets, assignments, rubrics, assessment tools, photographs of students (and you!) in action, classroom video showing your process...and anything else that you use to bring your lessons to life for your students.  YEP...we want your support materials even if you don’t share a lesson plan at this time! to get your work from YOU to FAAE?  Click on the Submission Form.  In this form, we’ll collect info about you so that we can properly “credit” your work when it’s placed online.  In addition, you’ll be asked to give FAAE “permission” to share your work with the world!  (Imagine it!  You are about to impact the entire world!)  In this form, you’ll also be asked to upload your files (it’s really as easy as locating your file and clicking on it!)  If you are in “the advanced class” and want to send video files, there are directions for that, too. (By the way, we love video - and photos!)

Burn the midnight oil...and share your best work!  Linking the arts and technology is where it’s at in today’s classrooms!  Join us!

Questions:  [email protected]

Download the following WORD document; voila! you have the Template to use for your lesson plan submission.

You'll upload the completed Lesson Plan Template as well as any lesson materials as part of the Lesson Submission Form. If you won't be submitting a Lesson Plan at this time, please go directly to the Submission Form to upload your Lesson Materials.
Note: If the document below does not open immediately after clicking the link, please check your downloads folder.

Lesson Plan Template

Submission Form

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